Who We Are

This Privacy Policy explains how EJ Roofing Services Ltd ("we", "us", "our") collects, uses and protects any personal information you provide when you use our website or engage our services.

We are the "controller" of the personal data you provide, which means we are responsible for deciding how it is used.

Our details: EJ Roofing Services Ltd, New Pond Parade, West End Road, Ruislip HA4 6LR. Email: info@ejroofingservices.co.uk. Telephone: Mobile: 07961 278525 or Office:01895 373736

This policy is written in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

The Information We Collect

We collect only the information we genuinely need to provide our roofing services and respond to your enquiries. This may include:

• Contact details: your name, address, telephone number and email address
• Property details: the address of the property you would like us to work on and details of the roofing work required
• Enquiry content: any information you include in a quote request, contact form or direct message to us
• Photos and inspection data: where relevant, images of your roof from an inspection or drone survey we carry out
• Correspondence: emails, letters and phone call records relating to your job
• Payment information: details required to invoice and receive payment for completed work
• Where you visit our website, we also collect limited technical information such as your IP address, browser type and pages viewed. This is used only to keep the site working correctly and improve it over time.

How We Use Your Information

We use your personal information only for legitimate purposes connected with providing our services. These include:

• Responding to your enquiry and providing you with a free written quote
• Scheduling, carrying out and completing the roofing work you have engaged us for
• Invoicing, taking payment and keeping accurate business records
• Contacting you about your job, including any follow-up or guarantee work
• Meeting our legal, tax and regulatory obligations
• Handling any complaints or disputes
• The legal bases we rely on to process your data are: contract (to carry out work you have asked us to do), legitimate interests (to run our business efficiently), legal obligation (for tax and accounting), and consent (where you have explicitly agreed, for example to receive follow-up communications).

Who We Share Your Information With

We do not sell your personal data to anyone. We share it only where necessary to run our business, and only with parties who are bound by their own data protection obligations. This may include:

• Our accountants and bookkeepers, for tax and financial record-keeping
• HM Revenue & Customs and other regulatory bodies where legally required
• Suppliers of specialist materials, where required to fulfil your specific job
• Insurance providers, in the event of a claim
• Our IT and website providers, who may see limited data as part of hosting and maintenance
• Legal advisers, where necessary to defend or bring a claim
• Every job is carried out by our own team - we do not subcontract roofing work, so your data is not shared with third-party roofers.

How Long We Keep Your Information

We keep your personal information only for as long as we need it. Specifically:

• Quote enquiries that don't result in a job: up to 12 months, then deleted
• Customer records for completed jobs: at least 6 years, to comply with UK tax law and to honour our guarantees
• Correspondence: in line with the record above
• Website analytics: aggregated and anonymised after 26 months
• Once we no longer need your data, we delete or securely destroy it.

How We Keep Your Information Safe

We take reasonable and appropriate steps to protect the personal information you give us from loss, misuse and unauthorised access. These steps include secure storage of paper and electronic records, restricted access, and use of reputable third-party providers for hosting and email.

However, no method of transmitting information over the internet is completely secure. If you have concerns about sending sensitive information by email or through our website, please contact us by phone instead.

Your Rights Under UK GDPR

You have important rights over your personal data. You can ask us to:

• Access a copy of the personal data we hold about you
• Correct any inaccurate or incomplete information
• Delete your personal data, where we no longer have a legal reason to keep it
• Restrict how we use your data in certain circumstances
• Object to us processing your data on the basis of legitimate interests
• Withdraw consent at any time, where consent is what we rely on to process your data
• Complain to the Information Commissioner's Office (ICO) at ico.org.uk or by calling 0303 123 1113

To exercise any of these rights, please contact us at info@ejroofingservices.co.uk, or Mobile:07961 278525, or Office:01895 373736. We will respond within one month.

Cookies On Our Website

Our website uses a small number of cookies. Cookies are small text files stored on your device when you visit a website. We use them to:

• Keep the site working correctly (essential cookies)
• Understand how the site is being used so we can improve it (analytics cookies)
• You can control cookies through your browser settings at any time. Disabling essential cookies may affect how the site works for you.

We do not use cookies to track you across other websites or to build advertising profiles.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in the way we work or in the law. When we do, we will update the "Last updated" date at the top of this page.

We recommend checking this page occasionally so you stay informed about how we look after your information.

How to Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please get in touch:

By phone: 07961 278525 (mobile) or 01895 373736 (office)

By email: info@ejroofingservices.co.uk

By post: EJ Roofing Services Ltd, New Pond Parade, West End Road, Ruislip HA4 6LR

We are here Monday to Saturday, 7:00am to 10:00pm.